11 Best AI Note Taker Apps in 2026

As Bluedot's in-house writer, I've tested 40+ AI note-taking apps and compared them with our AI meeting assistant.

Obviously, I'm biased — which is why I also talked to 100+ Bluedot users. I've learned what other AI tools our customers used before, and why they decided to switch.

Then, I cross-referenced this information with user reviews on G2, Capterra, Reddit, and TrustPilot.

I'll present the 11 best AI note-takers here, the reasons people use them, and their practical limitations. Only a few tools made my final cut.

Key Takeaways

• The best AI note taker depends on your needs — bot-free recording, CRM sync, in-person coverage, compliance, or just a free tool.
• Bluedot is the top pick for teams that can't have a visible bot on calls, with bot-free capture across web, mobile, desktop, and Apple Watch. It supports Salesforce and HubSpot sync with custom fields, 100+ language transcription, and unlimited recording on most plans.
• Granola is best for solo Mac or Windows users who still take their own notes. It deletes audio after transcription and has no Android, no playback, and no speaker labels.
• Fathom offers one of the best free plans with unlimited recordings and transcription. It's ideal for individual sales reps, though it relies on a bot and has no mobile app.
• Otter.ai suits large teams with lots of internal meetings. However, support is slow, and Otter's aggressive about joining calls and marketing to colleagues.
• Fireflies stands out for sentiment analysis and 18+ CRM integrations. Beware of extra charges for AI credits on top of any plan.
• Gong and Chorus deliver enterprise-grade revenue intelligence, but both hide pricing and cost thousands of dollars a year.

What are the best AI note takers in 2026?

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#1. Bluedot: Top choice for bot-free recording with CRM sync

Bluedot is a bot-free AI notetaker: it records meetings through a Chrome extension or desktop app with no visible meeting bot joining the call.

It's a great choice for teams that use Zoom and Microsoft Teams, as well as sales reps running in-person meetings and recruiters.

Bottom line: try the free plan if a visible bot makes your online meetings uncomfortable and you want to keep the conversation human. Also, if you need transcription and recording on all devices — Bluedot works on Android, iOS, and even Apple Watch.

Who Bluedot is for

Best for: sales, recruiting, legal, and finance teams where a visible bot is a liability. Also, teams that want to automate meeting data entry into Salesforce or HubSpot, or get multilingual in-person transcription with EU data residency.

Key features

• Bot-free capture across Google Meet, Zoom, Teams, Webex, and Slack Huddles
• In-person, phone calls, voice notes, and WhatsApp recording via the iOS/Android app, Apple Watch, and desktop app
• 100+ language real-time transcription with a custom vocabulary where you can add jargon or anything hard to detect
• Speaker Insights and speaker memory — talk ratio, longest monologue, words per minute, and questions asked, for each speaker
• AI meeting notes and summaries from built-in and custom templates (SPIN, sales, CS, Q&A).
• AI Chat that lets you ask questions about meeting knowledge in your workspace
• Salesforce & HubSpot sync with custom field support (Business+)
• MCP connector that gives Claude or ChatGPT direct access to your meeting recordings and meeting transcripts
• Custom retention policy — you decide when recordings, transcripts, and notes are deleted

What Bluedot does well

✅ Bot-free, so conversations stay natural

✅ Works in browsers, phones, laptops, and Apple Watches

✅ Voice-to-CRM for Salesforce and HubSpot

✅ Meeting summaries based on sales frameworks

✅ Transcription in 100+ languages with high claimed accuracy

✅ Optional EU data residency (AWS Frankfurt) and recordings are never used to train its AI

✅ Transcripts and notes are easy to share with external viewers

Drawbacks of using Bluedot

❌ Free plan includes only 5 recordings, lifetime, then it stops

❌ Basic ($14) is audio-only

Bluedot pricing

• Free — $0: 5 lifetime recordings, 1 hour each
• Basic — $14/user/month (annual), $18 monthly: unlimited audio, no video, no imports
• Pro — $20/user/month (annual), $25 monthly: video, custom templates, limited imports
• Business — $32/user/month (annual), $39 monthly: Salesforce, HubSpot, unlimited imports
• Unlimited — contact sales: SSO (SAML), SCIM, admin controls

#2. Granola: Best for solo users who take their own notes

Granola is a Mac and Windows desktop AI note-taking tool that records a meeting's audio locally (without a bot) and turns it into structured notes.

It’s for people who still want to keep taking notes during calls and brainstorming sessions. Granola uses your notes to guide the AI and show it what to prioritize while processing the transcript. As a result, you get notes that are specifically useful to you. 

Audio is transcribed on the device and then deleted, so nothing is recorded or kept for playback.

Granola is great if you don’t want anything recorded, but you still have to write notes manually if you want to get the most out of its AI-generated meeting summaries. 

Who Granola is for (and who it isn't)

Best for: Mac or Windows individual contributors who prefer taking notes themselves and don’t want anything recorded. 

Look elsewhere if: you need Android, recording playback, phone-based and in-person transcription, or speaker attribution.

Key features

• Bot-free local capture — records both your microphone (your own voice) and system audio on the device
• Your own notes drive the summary — what you type is folded into the generated notes
• No stored recordings — audio is deleted after transcription, with no playback or video
• Granola Chat — query one meeting or all your past meetings, with model choice

What Granola does well

✅ Genuinely bot-free 

✅ Your manual notes guide the AI summaries

✅ Audio is deleted after transcription, and Granola is SOC 2 Type II certified

Drawbacks of using Granola

❌ No Android, and mobile can't do virtual meetings — iOS blocks system-audio capture, so the iPhone app does in-person and outbound calls only

❌ No speaker labels on desktop

❌ No HIPAA, no ISO 27001, and US-only storage

❌ Sometimes the app fails to record without warning

Granola pricing

• Basic (Free plan) — $0/user/mo: AI notes and Chat, last 30 days visible, no integrations or API
• Business — $14/user/mo (monthly only): unlimited history, integrations, API, Pre-Meeting Briefs
• Enterprise plans — from $35/user/mo: SSO, SCIM, and admin controls, with SSO needing 50+ seats

There’s no annual billing on any tier, so there's no annual discount. Founders and students get 12 months of free Business.

#3. Fathom: Best for trying a free AI note taker

Fathom is a bot-based AI meeting assistant, which isn’t ideal. A bot joins your call, records it, and delivers a transcript and meeting summaries when it's over.

The platform’s main draw is its generous free plan: unlimited recordings, unlimited meeting transcripts, and 15+ summary templates for different sales methodologies. 

For an individual rep who wants to stop taking notes, the free version is a great starting point — though you’ll probably want to upgrade to a paid plan for advanced AI features at some point.

With the paid plan, you get CRM sync, team features, and coaching analytics.

The catch: meeting bots are annoying, and they sometimes fail to record with no warning. No mobile app at the time of writing, either.

Who Fathom is for (and who it isn't)

Best for: Individual sales reps who want a free note taker.

Look elsewhere if: You need bot-free recording, reliable Microsoft Teams support, or CRM events (not tasks) logged in Salesforce.

Key features

• 15+ AI summary templates — SANDLER, SPICED, MEDDPICC, BANT, REACH; capped at 5/month on free, unlimited on Premium+
• Ask Fathom — AI chat that answers questions about your past meetings and meeting history. Limited to the last two weeks on Free and Team, unlimited on Business
• CRM sync (HubSpot, Salesforce, Close) — requires Business

What Fathom does well

✅ The completely free plan is unlimited for recordings and transcription

✅ Paid team plans include a 30-day trial and 90-day money-back guarantee

✅ Bot-free capture available on Mac (beta) — Windows in development

Drawbacks of using Fathom

❌ Bot sometimes fails without any notification

❌ Lower transcription quality on Free account

❌ CRM sync logs meetings as tasks in Salesforce, not events

Fathom pricing

• Free plan — $0: Unlimited recording and transcription for one person. Summaries cap at 5/month. CRM limited to 3 users per domain.
• Premium — $16/user/mo (annual): Everything off, no caps — for a solo user. No team workspace.
• Team — $15/user/mo (annual), 2-user min: Full shared workspace. Scorecards available for 30 days only.
• Business — $25/user/mo (annual), 2-user min: Adds CRM field mapping and Deal View. Removes the domain CRM cap.

#4. Otter AI: Best for large teams & internal meetings

Otter AI is one of the most popular AI meeting assistants on the market. It transcribes calls, summarizes them, and syncs notes to your CRM.

There’s a desktop app for bot-free recording, but you’ll have to use a bot that auto-joins meetings from your calendar for browser-based real-time transcription. Otter works with Zoom, Teams, and Google Meet. 

While the strong CRM integration is appreciated by sales teams, support is slow and unresponsive. The bot is also difficult to get rid of, even if you delete your Otter account. 

Most users complain about Otter’s aggressive marketing to colleagues in any workspace where one user signs up. Also, a slew of billing issues. 

Who Otter.ai is for (and who it isn't)

Best for: large teams attending a lot of internal meetings and virtual calls who don’t care whether a recording bot appears.

Look elsewhere if: compliance oversees your recordings.

Key features

• Auto-joining Notetaker bot — joins Zoom, Teams, and Meet from your calendar and shares meeting summaries automatically
• Bot-free desktop app — records desktop audio on macOS 12.3+ or Windows 10+
• AI Chat across meeting history — query past meetings, folders, and channels

What Otter.ai does well

✅ Bot-free desktop app 

✅ Otter AI Chat queries your whole meeting history, not one transcript at a time

✅ Deep integrations — Salesforce, HubSpot, Slack, Notion, and Zapier

Drawbacks of using Otter.ai

❌ Bot joins meetings you never meant to record

❌ Otter sometimes creates accounts for colleagues without asking

❌ Charges to expired cards, plan changes, denied refunds

❌ Support sometimes takes weeks to respond, if at all

Otter.ai pricing

• Basic — $0: Free for limited solo use. 300 minutes per user monthly and 3 lifetime imports.
• Pro — $8.33/user/mo (annual), $16.99 monthly: For small teams. 1,200 minutes per user monthly, CRM sync for one user.
• Business — $19.99/user/mo (annual), $30 monthly: For teams that need admin controls and bulk export. Unlimited transcription, CRM sync for five users.

Enterprise — custom, sales-gated: For SSO, HIPAA, and API access. SSO requires at least 100 users, and HIPAA is a paid add-on.

#5. Fireflies.ai: Best for sentiment analysis

Fireflies is primarily a bot-based AI meeting assistant, but it has a desktop app and Chrome extension for bot-free recording on Zoom or Google Meet.

On a paid plan, it integrates with more CRMS than most AI note takers on my list — 18+ platforms, including Salesforce, HubSpot, and Pipedrive.

Two issues with Fireflies: by default, it sends meeting summaries to all participants and nags them to join the platform. And you need to buy "AI credits" every month for AI features on top of a paid plan, for at least $5/user/month.

Who Fireflies is for (and who it isn't)

Best for: Teams that care about sentiment analysis more than privacy and their budget.

Look elsewhere if: Clients or compliance teams object to visible bots, and you expect more transparent pricing.

Key features

• CRM sync — auto-pushes notes to 18+ platforms, including Salesforce, HubSpot, and Dynamics 365; requires Pro or above
• AI conversation intelligence — sentiment analysis, question detection, key discussion points, and topic trackers; Business/Enterprise only

What Fireflies does well

✅ Named speaker labels and speaker memory on Google Meet and Zoom

✅ 100+ language real-time transcription, with simultaneous multi-language mode on Business and above

Drawbacks of using Fireflies

❌ AI Credits cost $5/user/month after a free trial

❌ Sends transcripts to all attendees by default

❌ Meeting bots may continue joining meetings after you delete your account

❌ Pro tier is audio only. Video recording requires a Business subscription

Fireflies pricing

• Free plan — $0/user/mo: The starting point for individuals. Limited to 800 minutes of storage and audio only.
• Pro — $10/user/mo (annual), $18/user/mo (monthly): The entry point for teams. Unlimited transcription, all CRM integrations, and downloads. Still audio only. And no conversation intelligence.
• Business — $19/user/mo (annual), $29/user/mo (monthly): Adds video recording, sentiment analysis, topic trackers, and multi-language transcription.
• Enterprise plans — $39/user/mo (annual only): For stricter compliance. Adds SSO, SCIM, and custom data retention.

AI Credits cost you $5/user/month on top of any plan. You need them for AI Skills, AskFred, and custom summaries.

#6. tl;dv: Best for sales coaching

tl;dv is another popular AI note-taking app that records and transcribes meetings, then writes structured notes from them.

Its higher-paid plan tiers are aimed at SDRs and sales managers who appreciate advanced analytics. 

For each meeting, you get playbooks that score performance against frameworks like BANT and MEDDIC. While I know most sales reps aren’t enthusiastic about being evaluated by AI, tl;dv’s reports can be useful for seeing how reps handle objections. 

The platform can also pull customer insights and meeting content from conversations, which is useful for marketers. 

Who tl;dv is for (and who it isn't)

Best for: Individual sales reps and small teams who want call analytics

Look elsewhere if: You need a free tool long-term or bot-free recording in the browser.

Key features

• CRM sync — send notes and summaries to HubSpot, Salesforce, or Pipedrive with field mapping automatically
• Ask AI — chat with one meeting or multiple meetings in your library
• AI hosting choice — choose AI processing via Anthropic in the US or Mistral
• Custom note templates — change every summary to suit your needs

What tl;dv does well

✅ Unlimited recording and transcription on every plan, including the free version

✅ Transcribes 30+ languages out of the box

✅ Built-in consent collection asks participants to approve recording before the call

Drawbacks of using tl;dv

❌ Bot-free recording only on the desktop app, and only for audio

❌ AI notes only for 10 meetings on the free plan (lifetime, not monthly)

❌ Transcriptions are less accurate in non-English languages

❌ Support is slow, and doesn’t always resolve billing issues

tl;dv pricing

• Free plan — $0: For individual testing. Recordings are deleted after 3 months and you can’t download them.
• Pro — $18/seat/mo (annual), $29 (monthly): For solo sales reps and marketers. Ask AI chat limited to 10 meetings at the same time.
• Business — $29/seat/mo (annual), $39 (monthly): For sales teams that want AI-powered coaching. Unlocks premium Whisper transcription, playbook scoring, and unlimited multi-meeting AI.
• Enterprise — custom: For SSO, SCIM, and privately hosted AI. Pricing is not disclosed publicly.

#7. Metaview: Best for recruiters

Metaview is a note-taking tool and candidate finder built for recruiting.

It can generate meeting notes based on 11 interview templates and autofill Greenhouse and Ashby scorecards. 

When a meeting is done, Metaview can update candidate profiles with meeting notes in 51 ATSs. However, the notes themselves aren’t always useful and require some manual editing. 

At $50–60 a seat, it's one of the priciest note takers here. And you can’t really use it for anything but recruitment.

Who Metaview is for (and who it isn't)

Best for: in-house recruiters running candidate interviews in English, and using Greenhouse or Ashby. 

Look elsewhere if: you also need help with in-person meetings or other calls, or if you interview in non-English languages.

Key features

• Interview templates — 11 built-in formats, including recruiter screen, technical debrief, and coding interview
• Scorecard autofill — fills the objective parts of Greenhouse and Ashby scorecards
• ATS push — one-click send of notes, TLDR, and recording links to 51 ATSs

What Metaview does well

✅ Notes are structured around hiring stages, not generic recaps

✅ Deep ATS coverage across 51 systems

✅ Doesn't train its models on your data, and is SOC 2 Type II certified

Drawbacks of using Metaview

❌ Built for candidate interviews only

❌ AI notes come back repetitive and need manual trimming. Generic notes on technical interviews

❌ A visible bot joins calls 

❌ Calendar sync fails when you reschedule interviews

Metaview pricing

• Free — $0: For solo recruiters trying it out. 25 calls per user a month, a 60-call org limit, and 14 days of history.
• Pro — $60/seat/mo, ~$50 annual: For teams expanding quickly. Unlimited calls and full history.
• Enterprise — custom: For orgs needing SSO and SCIM.

AI Sourcing and Application Review are separate products billed on top, from $100 and $150 a month.

#8. Fellow: Best for meeting management

Fellow is a meeting-management platform with AI note-taking sprinkled on the side.

With Fellow, a shared agenda is assigned to every calendar event, and attendees fill it before the meeting. Fellow assigns sections of the agenda to “owners”, and everyone knows what to prepare for the call.

To keep everything running smoothly, Fellow reminds everyone of their follow-ups and tasks before the call. Incomplete action items carry forward to future meetings.

After the meeting, Fellow generates a summary and a transcript. Its AI generates key points, decisions, follow-ups, and action items based on what was said, before sharing them via Slack or email.

Integrations with HubSpot and Notion are buggy, however. Fellow’s bot doesn’t reliably join meetings either, and the app is prone to crashing. Some users are dissatisfied with the level of detail in the action items, too. 

Who Fellow is for (and who it isn't)

Best for: Teams who don’t want to bother managing meeting minutiae. 

Look elsewhere if: You want an AI notetaker that reliably syncs data to CRMs.

Key features

• Meeting-management — collaborative agendas, automatic cancellation when someone is unprepared, automated summaries, and meeting recaps
• Four recording modes — bot, botless desktop, Zoom no-bot capture, and iOS mobile
• Ask Fellow — AI chat across your meeting history, included on every plan

What Fellow does well

✅ Botless recording on every plan

✅ The agenda and automation tools speed up meeting prep

✅ Ask Fellow is included on the free plan

Drawbacks of using Fellow

❌ Meetings sometimes never appear in Fellow, and the app crashes

❌ The AI misses some action items and decisions

❌ No auto-sync for Notion and a buggy HubSpot connection

❌ No accounts for guests without an org email

Fellow pricing

• Free plan — $0 (up to 10 users): A trial for one team. Five recordings per user, gone after 14 days.
• Team — $7/user/mo (annual), $11 (monthly): Small teams wanting agendas and automations. Recording credits limited to 10 per user monthly, pooled.
• Business — $15/user/mo (annual), $23 (monthly): First tier with unlimited recordings and Salesforce/HubSpot sync.
• Enterprise — $25/user/mo (annual, 10-seat minimum): SSO, SCIM, HIPAA, redaction.

There’s also a solo plan at an unlisted price.

#9. Jamie: Best for GDPR Compliance

Jamie is a German-built AI note-taking app that transcribes meetings bot-free. It runs on macOS and Windows, but it doesn’t record video or audio. 

Its main pitch is privacy and compliance for European companies. Audio is processed on Frankfurt-based servers and deleted after transcription. Your data isn't used to train models.

Due to bugs and crashing, it’s not as reliable as its mid-market competitors — but it’s more expensive, with fewer CRM and AI features. Beyond data security, there isn't much of a reason to use it. 

Who Jamie is for (and who it isn't)

Best for: European teams that want bot-free transcription with EU data residency

Look elsewhere if: you run large in-person meetings, multi-speaker calls, need mobile recording, or video libraries.

Key features

• Bot-free recording — captures audio locally on the desktop
• EU data handling — processed in Frankfurt, deleted after transcription
• 80+ languages — can generate meeting notes in a different language than the one spoken

What Jamie does well

✅ No visible notetaking bot 

✅ Great for GDPR compliance, thanks to EU storage and audio deletion 

✅ The desktop app is well-optimized

Drawbacks of using Jamie

❌ Crashes during processing that can lose you the whole transcript and all notes

❌ It’s more expensive than similar competitors

❌ It doesn’t transcribe accurately when there are a lot of speakers on a call

Jamie pricing

• Free — €0: A quick trial. 10 meetings a month, 30-minute cap.
• Plus — €21/user/mo (annual), €25 monthly: For individuals willing to pay a subscription. 20 meetings a month, 2-hour limit.
• Pro — €39/user/mo (annual), €47 monthly: The first tier with CRM and API access. Unlimited meetings, 3-hour cap.
• Team — €39/seat/mo (annual, min. 2 seats): For shared workspaces. Adds admin controls and shared templates.
• Enterprise — custom (min. 10 seats): For buyers who care about compliance. Adds SSO, DPAs, ISO 27001.

#10. Gong: Best for enterprise sales teams

Gong is an enterprise revenue intelligence platform that records, transcribes, and analyzes sales calls.

It uses information from your sales calls for AI-powered forecasting and rep coaching. While these are more than just notes, Gong treats them as the main input for its sales analysis system.

Gong gives you a transcript and then uses it to score your reps, predict your deals, suggest follow ups and next actions, flag at-risk accounts, and generate coaching simulations from actual calls. 

While valuable, the platform is also tremendously expensive — and the pricing isn’t publicly available. Besides a pricey per-seat subscription, you also have to pay a hefty platform fee. Reportedly, it exceeds $5,000. 

Who Gong is for (and who it isn't)

Best for: Enterprise sales teams with 20+ reps and a practically infinite budget.

Look elsewhere if: You're a smaller team where the per-seat cost is prohibitive.

Key features

• AI Briefer — gives reps meeting context before upcoming meetings based on recordings, emails, CRM data, and web sources
• AI Data Extractor — pulls structured data from calls and emails and fills CRM fields. It supports Salesforce, HubSpot, and Dynamics 365.
• Gong Forecast — AI deal scoring and a revenue prediction model with 300 signals (a separate purchase on top of Foundation)
• AI Trainer — role-play simulations built from actual call recordings

What Gong does well

✅ Call recordings provide information for analytics automatically 

✅ Customer data isn’t used to train generative AI models

✅ 300+ integrations via the Gong Collective

Drawbacks of using Gong

❌ Pricing isn’t public

❌ You can’t export call data in bulk

❌ Revenue analytics require the Gong Forecast add-on

❌ Sales reps like Outreach and Salesloft more than Gong Engage

Gong pricing

• Gong Foundation — includes core features: call recording, transcription, AI Briefer, AI Ask Anything, AI Data Extractor, deal boards (view only), and base team analytics
• Add-ons — all separately priced: 
  • Enable Essentials (scorecards, coaching inbox), 
  • Enable (AI Trainer, structured learning), 
  • Forecast Essentials (deal boards, AI deal reviewer), 
  • Gong Forecast (forecast submission, AI revenue predictor, dashboards), 
  • Gong Engage (sequences, dialer, AI Composer), 
  • Data Cloud (Snowflake, BigQuery, Redshift, Databricks, S3 export)

Gong does not publish prices, but everyone agrees they’re one of the most expensive options available.

#11. Chorus: Best for existing ZoomInfo customers

Chorus records, transcribes, and analyzes sales calls in ZoomInfo.

It used to be a standalone sales intelligence tool before being acquired by ZoomInfo. Now it’s a paid add-on to the GTM intelligence platform.

Since the acquisition, ZoomInfo can pull call information and meeting content from Chorus into the platform’s B2B contact database, so you can see it in one place with company and contact data. 

On the other hand, you get more context from ZoomInfo’s database on calls recorded with Chorus.

I’d recommend it if you already use ZoomInfo — otherwise, a full ZoomInfo subscription just to use Chorus as a notetaker isn’t worth it. 

Who Chorus is for (and who it isn't)

Best for: Existing ZoomInfo customers who want an AI notetaker and call intelligence.

Look elsewhere if: You want a standalone AI note taker.

Key features

• Keyword trackers — find keywords and Boolean matches in recorded calls and automatically categorize them
• Scorecards — let managers score calls 1–5 against coaching templates
• Connected Intelligence — pulls ZoomInfo's contact and company data into the call record

What Chorus does well

✅ No storage limit on full meeting recordings

✅ Trackers surface keywords across the whole call library

✅ Customizable admin permissions for each role

Drawbacks of using Chorus

❌ Sold only as a ZoomInfo add-on

❌ Summaries and next steps come out in English regardless of the call language

❌ Recordings sometimes go missing without explanation

❌ Deleted recordings are unrecoverable

Chorus pricing

Chorus doesn’t publish pricing info. Buyers on Reddit mention roughly $8,000 a year for three seats and $10,400 for five, as a ZoomInfo add-on.

What features should I look for in an AI note-taking app?

The features you should look for in an AI note-taking app depend on your specific use case. 

If your team has compliance requirements

Look for AI notetakers that don’t send meeting bots to record and transcribe conversations. 

Either use a tool with custom retention policies, data residency choices, optional recording notifications, and no bot — like Bluedot — or an AI meeting assistant that doesn’t keep any recordings (like Granola and Jamie). 

Recording and consent are strictly regulated in industries like legal, finance, or healthcare, and deploying most AI note takers will be difficult. 

For more information on AI tools in sensitive industries, check out our guides below:

→ Best AI Note Takers for Lawyers | Best AI Note Takers for Finance Teams

If you're in sales

Choose an AI note-taking tool that can sync with the specific CRM your team uses. 

Ideally, your AI meeting assistant pulls key information and follow-ups from each call, syncs to your CRM, and fills custom fields for you. Also, it pushes meetings as events — not tasks. 

Bluedot has custom field support for HubSpot and Salesforce. Gong does it as well, but for an astronomical price. 

For more suggestions on AI note takers for sales, take a look at our guide:

→ Best AI Note Takers for Sales Calls

If you're a solo user on a budget

Find one of the completely free AI note takers, or at least one that lets you test the app through a free trial. 

Most free AI note takers and AI meeting assistants offer core features like recording (usually audio-only) and transcription, but you need a paid plan for AI summaries and AI meeting notes — or they’re severely limited. 

If you’re a student

Opt for an affordable AI note taker that can record in-person conversations and voice notes. 

Always check if your school allows recording and AI tools first. 

Bluedot records discreetly on all platforms — smartphones, macOS, Windows, and even Apple Watch. 

Learn more about using AI note takers in school via our guide:

→ Best AI Note Takers for Students and Lectures in 2026

What is the best AI tool for note-taking?

It depends on the constraint that matters most to you. For teams that need bot-free recording, CRM sync, and in-person coverage, it's Bluedot. 

For free individual use with no compliance worries, Fathom or Otter.ai. For personal Mac or Windows use, Granola.

Frequently Asked Questions

Is an AI note taker worth it?

For most white-collar workers, yes. The hours saved on manual personal notes and follow-ups make the subscription worth it.

What is the best AI note taker without a subscription?

The most popular of the free AI note takers is Fathom, although advanced features still require a paid plan. 

What AI is better than ChatGPT for meeting notes?

AI note takers like Bluedot, Fathom, or Otter are better than ChatGPT for meeting notes. OpenAI’s LLM can’t record meetings and produce a transcript, on which the meeting notes are based.