BY
Dima Eremin
in
Google Meet
Jan 31, 2024

How to Send a Google Meet Invite in 2024

▶️ Easily send a Google Meet invite with our step-by-step guide. Streamline your virtual meetings now!

How to Send a Google Meet Invite in 2024
How to Send a Google Meet Invite in 2024

Google Meet is one of the top video conferencing platforms today, and many teams and individuals use it for online meetings. 

However, users sometimes get confused about how to create Google Meet invites or how to send a Google Meet invite. 

In this article, we will provide a comprehensive guide on inviting someone to Google Meet to help you overcome this challenge. 

Let’s get started!

Main methods how to send a Google Meet invite

Before joining your first meeting, make sure that you have granted permission for your microphone and camera. Once you have granted the necessary permissions, you can:

  • Enable or disable your microphone by clicking on the microphone icon
  • Activate or deactivate your camera by clicking on the camera icon
  • Join the call by clicking on the "Join now" button
  • End the call by clicking on the "Leave call" icon

Google Meet Homepage

Google Meet Homepage

The Google Meet homepage serves as a central hub for hosting meetings and sending invites. Here's how to send a Google Meet invite directly from the platform:

  1. Open Google Meet
  2. Click on New Meeting
  3. Choose one of these options:

              a) Create a meeting for later 

  • To start a meeting later, copy the meeting link and share it with the attendees through chat or email
  • To start the meeting, simply paste the generated link in your browser or enter it in the "Enter a code or link" field and click Join.

               b) Start an instant meeting: This option allows you to create and join a new meeting immediately

Google Calendar

You can add a video meeting link and dial-in number to a Google Calendar event.

It's important to note that attendees can share the meeting link, but if someone not invited tries to join, an organization participant must approve their request.

Only the meeting creator can admit participants to meetings organized through a personal Google Account.

Here's how to initiate a Google Meet session from Google Calendar:

  1. In Calendar, create an event
  2. Click Add guests
  3. Enter the names or emails of the people you want to invite
  4. Click Save
  5. To notify guests, click Send

And that's it!

Additionally, if you want everyone to have the 'viewer' role during the session, follow these instructions:

  1. Open Google Calendar on your computer
  2. Create a new meeting and add guests
  3. In the Google Calendar meeting invite, access Host controls
  4. Activate Host management
  5. In the Guests tab, switch on Everyone is a viewer by default
  6. To add contributors, make sure to include guests in the meeting invite. If their email address is not visible, add them to the invite first.

Remember, Google Workspace Essentials users can't schedule a meeting in Google Calendar.

Gmail

Finally, here are the steps you need to take to invite someone to Google Meet using Gmail:

  1. Open Gmail
  2. In the Meet section, select New meeting
  3. To share the meeting invite through a link or email, choose Send invite. Alternatively, to copy the meeting details, select Copy meeting invite
  4. For sending an email invite, click on Share via email
  5. When you’re ready to join the Meet session, click Join now

Note that to start a video meeting in Gmail, Google Meet in Gmail must be activated:

  1. Open Gmail
  2. In the top right corner, click Settings and then See all settings
  3. Choose Chat and Meet
  4. In the Meet section, select the relevant option
  5. Click Save Changes

Can I invite someone to a Google Meet if I am not the host?

Certainly! If you are using Google Meet to conduct a meeting, any participant who has access to the meeting can invite others to join. However, the meeting host will receive a prompt to admit or deny these participants from joining the meeting.

Scheduling a Google Meet session on mobile devices

The steps for scheduling a Google Meet meeting are the same on iOS and Android devices:

  1. Launch the Meet app on your device
  2. Tap New at the bottom right
  3. Select Schedule in Google Calendar. This option opens the Google Calendar app, allowing you to edit event details like title, time, and guest list
  4. Tap Save at the top right
  5. Use the back button to go back to the Meet app
  6. You can then access the meeting through the Meet app home screen or the meeting link in your calendar event

Removing Google Meet from Google Calendar invitation

If you want to delete the Google Meet session or invite from your Google Calendar event, follow these steps:

  1. Open Google Calendar and select the event to which you have editing access
  2. Click on Edit (the pencil symbol) to modify an existing event
  3. Find the video conferencing section in the event details
  4. Select Remove (X) to delete the video conference
  5. Click Save to deactivate the meeting link

Rules for inviting and admitting participants to Google Meet

Here are the three basic rules for inviting and admitting people to a Google Meet session:

  • Anyone can invite someone to Google Meet: Participants can invite others to join a Google Meet session regardless of their role. 
  • Access can only be granted by the host or moderator: While anyone can send invitations, only the host or moderator can grant access to the meeting. 
  • Gmail and non-Gmail users can’t attend the meeting without the moderator: Attendees, regardless of their email service provider, cannot join the meeting without moderator/host approval on Google Meet.

Conclusion

Bluedot

We hope our guide helps you send Google Meet invites in the way that suits you best. 

To enhance your Google Meet experience further, try Bluedot, our premium solution for accurately recording, transcribing and summarizing Google Meet sessions. 

Its user-friendly interface and straightforward features make Bluedot the perfect choice for anyone looking for a hassle-free online meeting experience.

Unlike other tools, Bluedot does not require access to your calendar or invite intrusive bots into your meetings. Simply install the free screen recording Chrome extension to automatically capture and transcribe your Google Meet sessions.

Bluedot prioritizes GDPR compliance and takes data protection laws seriously. Your personal information is kept secure with advanced encryption and robust security measures.

Install Bluedot AI meeting recorder and notetaker now.

Additional resources:

In the next episode:
All the possible ways to join a Google Meet
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